
AIMS Attachment A: AIMS Statement of Work
Page 25 of 130
The CONTRACTOR must keep accurate and detailed
computerized/written records of progress on the project during all stages
and maintain frequent contacts by telephone, site visits, meetings, etc.,
with all parties involved in the project. CONTRACTOR must submit
weekly hard copy/written progress reports to the County including, but not
limited to, information concerning the work of the project. Initiatives taken
by the CONTRACTOR to preclude delays, percentages of completion,
number and amounts of modifications and claims, analyses of the
schedule, and other analyses necessary to compare actual performance
with planned performance. The CONTRACTOR must use any applicable
County forms and procedures.
B. Monthly Report
1. The CONTRACTOR shall submit a Monthly Report with a progress
cutoff to be established by the County.
2. The first Monthly Report shall be submitted before payment for the first
pay request and shall be a prerequisite for payment for all subsequent
pay requests.
3. Before approval of the Project Schedule, the interim Project Schedule
shall be updated as the basis of the Monthly Report.
C. The Monthly Report shall consist of the following:
1. Narrative Report - Report shall state the percentage of work
completed, a description of the physical progress achieved during the
period, plans for the forthcoming period, problem areas and proposed
solutions, delaying factors and their impacts, and an explanation of
corrective actions taken or proposed.
2. Project Schedule - Updated through the current period to show actual
progress against activities in the Project Schedule.
3. Special Reports - Except as otherwise indicated, submit special reports
directly to the County within one (1) County Work Day of an
occurrence requiring a special report, with copies to others affected by
the occurrence.
4. Reporting Unusual Events: When an event of unusual and significant
nature occurs at the site, prepare and submit a special report listing
chain of events, persons participating, and response by
CONTRACTOR‟s personnel, evaluation of results or effects, and
similar pertinent information. When such events are known or
predictable in advance, advise County in advance at earliest possible
date.
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